Race Rules (V.1 June 2014)

A final version of the rules will be released closer to the event start.

We have tried to keep rules to a minimum and you should remember that they are there for your safety and to create a fair event. We encourage all competitors to abide by these rules and the spirit in which they are written. Any teams found breaking rules deliberately or purposely skewing the interpretation of rules for their benefit will be disqualified.

We urge all competitors to become familiar with these rules and to seek clarification before the start of the event if they are unsure of anything. For those who have attention deficit disorder or who prefer to skim read, we have summarised the crucial rules for their benefit:

  • Make sure you carry your mandatory Personal gear at all times
  • Be sure to check you have all mandatory equipment before you depart on a stage. Random checks will be made and time penalties applied. Do not blame officials for your errors
  • Do not use any communication devices or GPS other than those sanctioned by the organisers
  • Once you have received the Maps and Team Handbook you should receive absolutely no assistance from any friends, family or supporters. Route advice, phone calls to people with local knowledge, etc will be seen as cheating and may lead to disqualification (even if you have been Short Coursed)
  • Stay together (within 100m) at all times

I. Registration 

  1. All team members must be present at registration and all pre-event briefings

II. Equipment

  1. Mandatory “Personal” equipment must be carried by each individual competitor. For example, if a waterproof jacket is mandatory personal equipment, it must be carried by each competitor and not by team mates. This is for safety reasons as competitors have become separated from their teams in the past
  2. Mandatory “Team” equipment may be carried by anyone on the team
  3. Teams must comply with scheduled and random equipment inspections on the course
  4. If a piece of mandatory equipment is accidentally lost during the course of the race, you must report this to the race official at the next TA. You must remain in that location until a replacement can be found
  5. All team members must wear their race bib as the outer most garment for the duration of the race (including over PFDs). Modification and obstruction of the printing on the bib is not permitted. Sponsor logos or patches are not permitted to be added to the race bibs
  6. Vest-type front packs or those with large pockets on the front that obstruct printing on the front of the bib must be worn under the bib or not at all
  7. Prohibited Items: (This rule will be checked and penalties will be harsh)
    – Mobile phones, radios, smart phones, internet, computers or other communication devices other than those provided by the event
    – A GPS device of any kind is not permitted other than those provided by the event
    – Distance measuring devices including foot pod accelerometers, pedometers, etc (excluding cycle computer)
    – Firearms
  8. Once the race has started, teams may only use official race maps as provided by the organisers. Teams are permitted to carry additional 1:50000 NZ Topo Maps that are relevant to the area and mark these up as they desire
  9. Teams are not permitted to make modifications to their kayaks and canoes so as to benefit from the wind other than via the use of Mandatory Equipment
  10. No equipment, food, provisions or anything else is permitted to be dropped or cached by teams or supporters on the course prior to the start
  11. When leaving a TA it is the teams responsibility to make sure that they have dropped no litter and that all boxes are locked, packed and stored in the correct place

III. Support

The rules surrounding Support are likely to raise a few eyebrows in New Zealand. We have decided to modify the historical approach to bring the event into line with other international races. It is our belief that the winning team and final positions should be decided by the most ‘complete’ team of 4, not the team with the most advisors or local contacts. We also believe that these rules will help create a fairer system for international teams. In general, flagrant breaking of the below ‘Support’ Rules will mean disqualification.

  1. Once the Maps and Team Handbook are given to teams, friends, family and supporters are not permitted to assist in any race preparation, planning, route information, access any team equipment or in any way provide assistance to the team in their preparation
  2. FF&S are not permitted to pass important race-related information such that might allow a team to gain an unfair advantage
  3. Teams are not permitted to use assistance from the general public in terms of motorised transport
  4. Once the Maps and Team Handbook are given to teams they are strictly prohibited to seek help from any third party expert or ‘local’ in relation to route selection, map advice, time estimates, etc. This is a difficult rule to enforce but we are asking every team to enter into the spirit of the race
  5. No assistance may be sought from the general public that involves the team or their equipment being moved in any way or assisting their movement along the course
  6. Teams that become unranked or that are short-coursed must abide by the above rules regardless of their position in the event
  7. Short coursed or unranked teams are not permitted to assist teams on the full course in any way
  8. Transition Areas (also known as TA’s) may close as early as 4hrs after the last team has arrived at the TA in question

IV. Team Travel and the Race Course

  1. Team members are not permitted to travel on any part of the course prior to the start
  2. Teams must start and finish with the specified number of members. No substitutions are permitted unless sanctioned by Event HQ
  3. Teams must complete the course as specified in the Team Handbook. Unless specified, stages of the event and CP’s must be visited in order
  4. A team must never have a distance of greater than 100 metres separating the first team member from the last. This rule will be checked and time penalties applied. Event organisers may waiver this requirement in certain situations
  5. Teams must not travel in Out of Bounds areas (these will be marked on the maps)
  6. Teams must abide by civil laws at all times – ie, cycle on the left, wear a bike helmet, etc
  7. Teams must conduct themselves with the highest respect for the general public, the race, the officials and fellow competitors

V. Team or Team Member Withdrawal

  1. In the case of withdrawal of a team member, or an entire team, Event HQ must be notified by the quickest possible means
  2. If a one or more team members decides to withdraw from the race, the whole team must escort that member (or members) to the nearest TA or Search and Rescue Crew. Permission must be obtained from Event HQ if the team wishes to continue on the course Unranked. There is no automatic right to continue in the event and the decision will be based on, amongst other things; weather, timing, team well-being, etc.

VI. Medical & Emergencies

  1. The event organisers decision to remove a person due to medical or safety reasons is final
  2. Intravenous Fluids (IV) may only be administered by approved medical staff. Any administration of IV fluids by anyone other than race medical staff will result in immediate disqualification of the team
  3. If you or your team comes across someone (be they involved with the event or not) who is in a genuine emergency situation, you MUST stop and give assistance. Organisers will attempt to re-credit lost time where possible
  4. Emergency communications devices should only be used in a situation where you require immediate assistance, or if there is a real danger to yourself or others in the event
  5. Use of the emergency tracking device for assistance purposes will automatically mean that the Team becomes Unranked
  6. Teams may use the emergency tracking device to let Event HQ know that they are safe and well without becoming Unranked

VII. Penalties and Disqualification

  1. Deliberately breaking any rule to gain advantage (i.e. cheating) will result in disqualification
  2. If a time penalty is awarded to a team they will serve it immediately without access to Gear and Bike Boxes
  3. Any penalties will be awarded and applied by the Race Referee. Teams will be notified of any penalties as soon as possible on the course
  4. Failure to carry an item of mandatory kit will mean that the team will not be able to continue until a replacement is found. A time penalty will be applied for items depending upon safety impact
  5. In the case of missing Mandatory Equipment the penalty clock will start once a replacement has been found
  6. Teams failing to reach a TA or CP will be deemed to be Unranked. Notable exceptions being teams moved on to the Intermediate, Short or Endeavour Course
  7. The final decision is made by the Independent Race Referee
  8. Bad behaviour towards race officials, volunteers, the public and anyone else will not be tolerated and will result in instant disqualification
  9. Teams will have 12 hours after the Finish to appeal any decision but should be aware that the Race Referees decision is final

VIII. Environment

  1. New Zealanders are, as a general rule, very aware of their pristine environment and how to look after it. However, the basic rules should be adhered to:
  1. No fires unless in an emergency
  2. Respect wildlife, all farm stock and fences
  3. Take all litter out with you
  4. There will be a zero tolerance policy towards litter in the TA’s

IX. Miscellaneous

  1. Competitors are not to remove, tamper or adjust event equipment at any time. For example equipment such as CP markers, punches, signs, route marking, etc
  2. Competitors must follow any additional rules outlined in any of the race briefings. Competitors must also follow directions issued by Event Officials
  3. Any complaints or protests must be in writing and submitted to Event HQ within 12hrs of either finishing or withdrawing from the event

X. Conclusion

  1. The overriding consideration with these rules is to use common sense and to appreciate the intention of the organiser and the spirit of the event. Organisers will not be sympathetic to teams attempting to use loop holes in the above rules
  2. In all respects, decisions by Race Referee are final